Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley Cyngor Cymuned/ Ynysybwl & Coed-y-Cwm Community Council Minutes of the Full Council Meeting of Ynysybwl Community Council held at Ynysybwl Community Centre, Windsor Place, and remotely via Microsoft Teams, in accordance with the provisions of the Local Government and Elections (Wales) Act 2021, on Tuesday, 1st September 2026 at 6.45pm. ___________________________________________________________________ Present In attendance: Cllrs Elliott Wigfall (Chair), Gus Haines, Larissa Penny, Toni Watkins Rebecca Chadwick and Elizabeth Maier. 1. Apologies for Absence Apologies were received and noted from, Cllrs: Paula Evans, Amanda Ellis and Chay Binks. 2. Declarations of Interest There were no declarations of interest from members. 3. Public Break There were no questions from members of the public. 4. Minutes Resolved The minutes of the meeting held on the 7th of July 2026 were approved as a true and accurate record. Proposed Councillor Gus Haines and Seconded Councillor Toni Watkins 5. Minutes of the Extraordinary Meeting Resolved The minutes of the Extraordinary Meeting held on the 17th of August 2026 were approved as a true and accurate record. Proposed Councillor Toni Watkins and Seconded Councillor Eliot Wigfall Page 1 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 6. Chair's Report The Chair gave a verbal update on the successful Gwyl Festival held on 30th August 2026. The Community Council held several prize draws. The winning entries for the following prize draws were chosen at random. Guess The Name of the Teddy Bear – winning entry number 1 Community Council Survey A meal for two people Nando’s – winning entry number 3 Food Hamper – winning entry number 28 £10 voucher Farm Foods – winning entry 27 Sweet Fountain – winning entry number 21 The Community Council arranged two competitions and the winning entries were: Number of Sweets in The Jar – winning guess 124 Locked Box – winning prize Entry to Treforest Escape Rooms – winning guess entry number 2026 Clerk (RFO) will contact people with winning entries on 2nd / 3rd September 2026. The Community Council survey will remain open till 25th October 2026. A full report, on the survey findings will be presented to November 2026 Council. This will form part of feedback on wider community engagement in October. Page 2 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 7. County Borough Councillor's Report Members received the County Borough Councillors' report. Updates were provided on ongoing issues relating to off-road bikes and electric scooters, discussions with Dŵr Cymru regarding community benefits arising from the Clydach Reservoir project, grass cutting and overgrowth, activities at the Community Centre, visit to Ty Coch school, highways concerns at Groves Lane, resurfacing request at lower Robert Street and Mynachdy Road and future County Councillor surgeries. 9. Police Report Members noted that South Wales Police no longer provide regular reports to the Council. Members were referred to the South Wales Police 'Your Area' webpage for local crime statistics and policing updates. Clerk/ (RFO) requested to contact South Wales Police requesting that their website is updated, as the last report was June 2026 10. RCTCBC Enforcement Officer's Report Members received the June Enforcement Officer's report. The report highlighted that waste issues at Dan y Cribyn and Buarth y Capel had improved, although some minor issues remained under regular monitoring. One incident of fly-tipping had been dealt with during the month. An abandoned vehicle on Robert Street has now been removed. Patrols had also been undertaken in relation to dog fouling around the School, the rec and Butchers Pool and, with no issues reported. Members noted that there had been no reports of fly-posting during the month. A few missed collections reported to me, this month green waste left at Heol y Plwyf, Church St recycling bags and a food waste bin not emptied. Waste was removed later the same day. Page 3 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 11. Defibrillator Update It was noted that the Council's defibrillators are checked regularly to ensure they remain in good working order, with battery levels and electrode pad expiry dates monitored on a monthly basis. Resolved That the Council purchase two new batteries need to be ordered, at a cost of £250 per battery. Proposed Councillor Gus Haines and Seconded Councillor Toni Watkins 12. Finance Members considered the Finance Report for August 2026, including: • Budget Summary • Payments and Receipts • Bank Reconciliation Council is waiting for the Clerk (RFO) to be added to the bank authorisation Resolved That the Finance Report for June 2026 be approved. 13. Town and Country Planning Applications There were no planning applications to consider. Page 4 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 14. Office Premises Members considered the recommendations regarding the former Council office at the former Police Station. Resolved That the Council: • Request that Laser Fire and security provide the cost of the replacement and fitting of the floor tiles at the former Police Station • pay for the replacement of the signage at the former Police Station • pay for the outstanding rent at the former Police Station Proposed Councillor Gus Haines and Seconded Councillor Elliot Wigfall 15. Councillor Vacancy The Council received 0ne request to be co-opted to the Council. Members considered the request from Roger John. Resolved • That the Council agree to the co- option of Roger John to the Community Council. • The Clerk (RFO) contact Roger John accordingly. Proposed Councillor Larissa Penny and Seconded Councillor Elliot Wigfall 16. Cerebral Palsy Cymru Annual appeal Members considered the request from Cerebral Palsy. Resolved That the Council • Agreed to supporting the Cerebral Palsy Cymru appeal by providing a donation of £50. • Agreed to establish a new budget heading Charities. Proposed Councillor Elliot Wigfall and seconded Councillor Toni Watkins Page 5 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 17. Membership of Society of Local Council Clerks Members considered the request to pay the individual membership for the Clerk (RFO) of the Society of Local Council Clerks and to purchase the SLCC book “The Clerks Manual 2023” Resolved That the Council: • Agreed to pay the individual membership for the Clerk (RFO) of the Society of Local Council Clerks - annual fee £200 and joining fee £15. • Agreed to purchase the SLCC book “The Clerks Manual 2023” Proposed Councillor Elliot Wigfall and seconded Councillor Toni Watkins 18. Insurance Cover Members considered the recommendation to renew the insurance cover with Municipal Insurance. Resolved That the Council: • Renew the insurance policy with Municipal Insurance at a cost of £1596.45 Proposed Councillor Elliot Wigfall and seconded Councillor Gus Haines • Agree the virement of £96.45 form the office equipment budget to the insurance budget to cover the increase cost for insurance for 2026/27. Proposed Councillor Elliot Wigfall and seconded Councillor Larissa Penny 19. Bank Mandate Members considered the recommendation to add the Chair to the bank authorisation. Resolved That the Council agree to add the Chair of the Council to the bank authorisation. The Council noted that internet bank payments for the Council will need to have authorisation from a Councillor going forward Proposed Councillor Elliot Wigfall and seconded Councillor Gus Haines Page 6 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley 20. One Voice Wales Council noted the training opportunities with One Voice Wales for Councillors. 21.Office Working Proposal Members considered the recommendation for the Clerk (RFO) to work half a day a week from the Community Centre. Resolved • Agreed for the Clerk (RFO) to operate from the Community Centre half a day a week. • Agreed to a joint report from the Council and the Community Centre regarding the outcome of this proposal would be presented to March 2027 Council. Proposed Councillor Gus Haines and Seconded Councillor Toni Watkins 22. Events Mad Hatters Tea Party 5th September - Vision Pirate Fund Raising Evening 24th October – Royal British Legion 23. Exclusion of the Press and Public (Part Two) As there were no confidential matters for consideration, it was not necessary to pass the resolution to exclude the press and public. 24. Confidential Business There were no confidential matters for consideration. 25. Date of Next Meeting It was noted that the next Ordinary Meeting of the Council would be held on Tuesday, 6th October 2026. Signed: Chair of the Council: Elliot Wigfall Page 7 of 8 Cyngor Cymuned | Ynysybwl and Coed-y-Cwm | Community Council The Station Rooms, Windsor Place, Ynysybwl, Pontypridd, RCT, CF37 3HR Tel: 07951 117876 Clerk/RFO: James Cawley Page 8 of 8